Personal Assistant / Administrator

About the Organisation :

National Services Scotland (NSS) is a national NHS Board operating right at the heart of NHSScotland providing invaluable support and advice at a strategic and operational level. NSS supports customers to deliver their services more efficiently and effectively and we offer shared services on a national scale using best-in-class systems and standards. Our priority is always the same – to improve the health and well-being of the people of Scotland. We do this by working in partnership with colleagues across Health and Social Care to deliver fit for purpose solutions and systems, delivering high quality services that help our stakeholders to free up resources so they can be re-invested into essential services.

The Post :

Are you well organised and have good attention to detail? Someone who can proactively think two steps ahead when working in a fast-paced environment? Would you like an opportunity to enhance your administrative skills across a variety of areas? Why not consider an opportunity to work as a PA / Administrator within Antimicrobial Resistance & Healthcare Associated Infection (ARHAI) Scotland, part of National Services Scotland, working in partnership to deliver ARHAI Scotland priority programmes and services which enable and support a safer and healthier Scotland.

ARHAI Scotland’s overall mission is to improve the health and wellbeing of the population by reducing the burden of infection and antimicrobial resistance within Scottish care settings by means of guidance development, surveillance and monitoring of infections and antimicrobial resistance, operational support and training, covering areas such as incident and outbreak management, decontamination, the built environment, research and infection prevention and control / antimicrobial resistance expertise.

We are currently seeking a PA / Administrator to provide confidential administrative, secretarial and support services of the highest quality across ARHAI Scotland.

Job description Notice of Change :

Antimicrobial Resistance & Healthcare Associated Infection (ARHAI) Scotland is part of National Services Scotland.

The group was formally part of Health Protection Scotland within National Services Scotland but was under Public Health and Intelligence.

As the result of recent structural changes, job description(s) associated with current vacancies still reflect the Health Protection Scotland brand and structure.

Candidates are advised that all job description(s) shall be updated over the coming months to reflect ARHAI Scotland branding and organisational structure changes.

The Candidate :

We are looking for someone with an enthusiastic approach and experience in a similar role. Successful candidates must have well-developed organisational abilities and a flexible approach to working as you need to be unflappable and resilient when you need to get things done. You must also have the confidence to act on your own initiative particularly when dealing with confidential administrative duties and enquiries on behalf of the wider team.

As secretariat for multiple ARHAI Scotland meetings we need someone who has good interpersonal and communication skills as you will be interacting closely with colleagues across all teams and engaging with key stakeholders from across Scotland.

You should be educated to HNC in Office Administration or related subject, have knowledge of all Microsoft Office packages and essentially accurate minute taking skills. Knowledge of the NHS would be advantageous. It is vital that you demonstrate the NSS values of working with respect and care, openness and integrity.

Location and Working Pattern :

Gyle Square, Edinburgh or Delta House, Glasgow.

Currently hybrid working

Monday to Friday, 37 hours per week

It is a condition of this employment that you must live and remain a resident within the UK for the post in which you will be employed with NSS.

Benefits :

Ourbenefits package includes pension scheme, comprehensive range of work life balance policies, occupational health services, learning resource centres and discounted leisure, financial and shopping benefits.

Inclusion :

Further information :

Closing date for completed applications is 31st March 2025.

Pleasenote that the majority of correspondence is sent by e-mail only, so please check your e-mail regularly (including junk folders).