Job summary

The purpose of this post is to provide a comprehensive administrative and secretarial service to the Nursing, Governance and Psychology Department. This role will involve the use of Microsoft Office Packages to provide a high-quality administrative service to the Nursing, Governance and Psychology Department. The role will also involve data collection and monitoring, extracting data from various systems and reporting as required, providing support for high level meeting including providing detailed minutes, organisation of meetings and preparation of agenda and papers for meetings. The postholder will have excellent organisational skills and time management skills with the ability to prioritise a busy workload in a fast-paced office environment

Main duties of the job

Provide an administrative and secretarial service to the wider Nursing, Governance and Psychology Department - this include answering phones and dealing with queries or escalating, greeting and directing visitors, opening and sorting post, booking travel and accommodation, photocopying, filing, organising and minuting meetings, stationery stock control and ordering, ESR inputting, etc.

To support the Administration Team in the reporting of in-house estates and facilities requirements. The postholder will be expected to as a secretary for meetings, organising diaries and distributing relevant information. This will include coordination of room bookings, diary management, preparation of agenda and papers, minute taking and chasing of outstanding actions

To work using initiative and be a team player. To support other members of the team with problem solving of day-to-day problems.

To cover periods of absence for the Nursing, Governance and Psychology Department administrators.

To initiate, record and retrieve records through databases.

To respond to routine requests for information from the Senior Managers and other members of the Trust.

Organise training courses, events and workshops by booking rooms and attendees, liaising with services, preparing and submitting paperwork, maintaining registers, etc.

About us

Greater Manchester Mental Health (GMMH) Foundation Trust employs over 6,400 members of staff, who deliver services from more than 160 locations.

We provide inpatient and community-based mental health care for people living in Bolton, the city of Manchester, Salford,Trafford and the borough of Wigan, and a wide range of specialist mental health and substance misuse services across Greater Manchester, the north west of England and beyond.

Greater Manchester is one of the world's most innovative, original and exciting places to live and work. From the beauty of the surrounding countryside to the heart of the vibrant inner city with great shopping, entertainment and dining options.

Wherever you go you will experience a great northern welcome with people famed for their warmth, humour and generosity.

Our people enjoy their work, have opportunities to learn and develop their skills and are encouraged to generate new ideas that improve care for our service users.

Job description

Job responsibilities

See attached detailed job description and person specification :

Staff benefits

• 27 days annual leave plus bank holidays rising to 29 after 5 years and 33 days after 10 years
• Excellent pension
• Cycle to work scheme
• Salary sacrifice car scheme
• Wellbeing programme
• Blue Light Card Discounts

Person Specification

Essential

Essential

Desirable

Skills

Essential

Desirable