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Finance Executive Assistant (12 Month Fixed Term Contract)

Finance Executive Assistant (12 Month Fixed Term Contract)

ISE RECRUITMENTLondon
30+ days ago
Salary
£50,000.00–£55,000.00 yearly
Job type
  • Permanent
Job description

Finance Executive Assistant ( Month Fixed Term Contract)

Location : London, UK

Are you a bright, sparky, and kind professional with a degree and a passion for supporting high-achieving teams? Are you ready to bring your exceptional organisational skills to a stylish and comfortable office environment where you'll be well looked after? If so, we have an exciting opportunity for you!

Our client is seeking an experienced Executive Assistant to join a beautiful London office on a -month fixed term contract. This role is ideal for a return-to-work mum or father, it's for anyone looking to make a significant impact in a dynamic and supportive team culture. The position requires working four days a week in the office.

As an Executive Assistant, you will be responsible for supporting investment professionals within the London team. You'll be a crucial part of a small but mighty Administration team, consisting of EAs and Receptionists.

WHAT YOU WILL DO :

  • Calendar Management : Manage multiple calendars for investment professionals, handling conflicting priorities and fast-paced schedules across various time zones.
  • Travel Arrangements : Arrange complex international and domestic travel itineraries.
  • Meeting Preparation : Prepare all necessary meeting materials, including printed presentations, agendas, and other documents.
  • Meeting Coordination : Coordinate internal and external meetings, including room reservations, equipment setup, catering, and preparation of meeting materials.
  • Expense Reports : Process expense reports in compliance with firm policies.
  • Gatekeeping : Act as the primary point of contact between executives, managers, visitors, and incoming phone traffic.
  • Personal Administrative Work : Handle occasional personal administrative tasks.
  • Reception Support : Provide support to the Reception team as needed.
  • Office Maintenance : Proactively ensure the smooth running and presentation of communal areas within the office.
  • General Administrative Duties : Support the Office Manager and reception and collaborate with the wider Admin team in London.

WHAT YOU BRING :

  • Experience : 4 or more years of experience as an Executive Assistant.
  • Technical Skills : Strong proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint).
  • Communication Skills : Excellent verbal and written communication skills.
  • Professionalism : A high degree of professionalism, initiative, and resilience; ability to support a wide range of personalities and levels, including senior leadership.
  • Organisational Skills : Ability to multi-task, shift direction, and prioritise effectively.
  • Time Management : Excellent time management and interpersonal skills.
  • Problem Solving : Solutions-oriented, resourceful, highly dependable, and detail-oriented.
  • Discretion : Ability to handle confidential information with appropriate discretion.
  • Preferred Experience : Prior experience within financial services is preferred.