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Real Estate Administrator

Poole Alcock LlpUnited Kingdom

30+ days ago

Job type

Full-time

Job description

Are you a law graduate looking for a step on the ladder into the legal world? Join our team as a Post Completion Administrator within a legal environment.

We are looking for an organised individual to join our Real Estate Post Completion team in Nantwich.

Key Responsibilities :

Providing essential administrative support to the real estate team.

Managing contracts, documentation, and property transaction records.

Handling client communications and assisting with queries.

Ensuring the smooth running of day-to-day office operations.

What we are looking For :

Key Skills :

Strong organisational and administrative skills.
Excellent attention to detail and accuracy.
Confident communication and client care skills.
Ability and eagerness to work efficiently in a fast-paced legal environment.

Interviews will take place on Monday, 28th April at Poole Alcock’s Northwich office in Cheshire. Please note that this is an office-based position.

Responsibilities

Nature & Scope :

To ensure post completion registrations of title are completed within OS1 priority periods; ensuring that lender’s security is protected at all times; dealing with Land Registry requisitions; keeping lenders and clients updated using lender portals where required; to manage your own performance against KPIs; to work collaboratively with colleagues to facilitate the smooth running of the post completion team.

Key Accountabilities :

To prepare AP1 applications for registration to be submitted via the Land Registry’s online portal.

To manage key dates and deadlines to ensure that applications are submitted within the OS1 priority period; and requisitions fully replied to before the cancellation date.

To monitor Land Registry portal re communication and completion of registration notifications.

To ensure that all communication / documentation is safely and accurately stored in case management system.

To collaborate with colleagues to ensure accurate registration is completed, and to co-ordinate responses to requisitions.

To utilise spreadsheets and case management systems to organise and monitor key dates and deadlines.

To report to line manager on progress of files, and key dates.

To ensure clients are updated as necessary, and receive full confirmation and documentation on completion of registration.

To ensure lender clients are fully updated as to progress in line with each lender’s SLA, via the lenders chosen method of communication (eg lender portal; or email; or fax / letter).

To manage files so that documents are readily accessible.

To ensure that confidential information is not passed on to third parties without permission from line manager.

To handle information in a manner consistent with the firm’s policies relating to data protection and information security.

To escalate issues promptly to line manager / head of department in line with the firm’s risk policy.

To maintain good working relationships with colleagues.

To backfill other administrative functions within the office as required – for example providing cover for reception.

Compliance :

You are required at all times to comply with our rules, policies and procedures in force from time to time including those contained in the Staff Handbook.

How to apply :

Send your CV and a covering letter outlining your interest in the role to careers@poolealcock.co.uk for the attention of Marsha Pearson, Partner.

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Administrator Estate • United Kingdom