Recruiting Associate (London, United Kingdom)

Figma is growing our team of passionate people on a mission to make design accessible to all. Born on the Web Figma helps entire product teams brainstorm design and build better products from start to finish. Whether its consolidating tools simplifying workflows or collaborating across teams and time zones Figma makes the design process faster more efficient and fun while keeping everyone on the same page. From great products to long-lasting companies we believe that nothing great is made alonecome make with us!

Were looking for a Recruiting Associate to join our Talent Enablement team. This person will play a pivotal role in supporting our team with scheduling ensuring interviews run smoothly and efficiently and supporting our Tier 1 recruiting requests which help unblock our recruiting team and ensure an exceptional experience. The ideal candidate for this role is able to manage schedules communications and partnerships with ease. This role is essential in elevating our recruiting interviewer and candidate experience. Youll work closely with recruiters leaders and executive assistants from different departments to make sure all their collective needs are supported.

This is a full time role held from our London Hub.

What youll do at Figma :

• Act as a primary point of contact for candidates recruiters and internal partners. Develop strong relationships and champion Figmas culture throughout the interview process.
• Coordinate a high volume of sophisticated scheduling requests including zoom screens assessments presentations virtual onsite interviews and pre / post-interview meetings with supporting confidential and time-sensitive hiring process.
• Use Greenhouse our applicant tracking system to organize information and reinforce relevant recruiting processes across the team. Use ModernLoop our interview scheduling tool to schedule and handle interviews.
• Partner with Executive Assistants to create harmonious candidate / interviewer experience.
• Partner with the recruiting team to support all functions including communication scheduling support training troubleshooting and process improvement.
• Drive process improvements and enhance candidate experience contributing to the continuous evolution of recruitment strategies and team efficiency.
• Handle Tier 1 Recruiting Requests in our ticketing system Freshservice :
• Scope solve and respond to internal tickets regarding candidate processing job posts recruiting tools offers etc.
• Provision access for recruiting tools.
• Manage recruiting administrative logistics including job opening and closing maintenance and more.
• Improve the quality of our ATS by identifying gaps in data integrity recommending solutions and completing new data hygiene projects.

Wed love to hear from you if you have :

While not required its an added plus if you also have :

At Figma one of our values is Grow as you go. We believe in hiring smart curious people who are excited to learn and develop their skills. If youre excited about this role but your past experience doesnt align perfectly with the points outlined in the job description we encourage you to apply anyways. You may be just the right candidate for this or other roles.

At Figma we celebrate and support our differences. We know employing a team rich in diverse thoughts experiences and opinions allows our employees our product and our community to flourish. Figma is an equal opportunity workplace - we are dedicated to equal employment opportunities regardless of race color ancestry religion sex national origin sexual orientation age citizenship marital status disability gender identity / expression veteran status or any other characteristic protected by law. We also consider qualified applicants regardless of criminal histories consistent with legal requirements.

We will work to ensure individuals with disabilities are provided reasonable accommodation to apply for a role participate in the interview process perform essential job functions and receive other benefits and privileges of employment. If you require accommodation please reach out to . These modifications enable an individual with a disability to have an equal opportunity not only to get a job but successfully perform their job tasks to the same extent as people without disabilities.

Examples of accommodations include but are not limited to :

To ensure the integrity of our hiring process and facilitate a more personal connection we require all candidates keep their cameras on during video interviews. Additionally if hired you will be required to attend in person onboarding.

By applying for this job the candidate acknowledges and agrees that any personal data contained in their application or supporting materials will be processed in accordance with Figmas Candidate Privacy Notice.

Required Experience :

Key Skills

Time Management,Sourcing,Talent Acquisition,Taleo,ATS,HR Sourcing,Interviewing,Management Experience,Team Management,Human Resources,negotiation,Recruiting

Employment Type : Full Time

Experience : years

Vacancy : 1