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Event Co-ordinator

Event Co-ordinator

WilmingtonLondon, England, UK
27 days ago
Job type
  • Full-time
  • Permanent
Job description

Company Outline

Job Role : Event Co-ordinator

Location : London EC3A 3DE Hybrid 2 days in office per week

Salary : Circa 32K per annum Bonus!

Contract Type : Full-Time Permanent

What We Can Offer You : Hybrid Working Performance-Related Bonus Life Assurance Additional Holiday Purchase Health Cash Plan Subsidised Gym Memberships Cycle to Work scheme Discount Vouchers and Access to Wellbeing Resources!

Why Do We Want You

This is a brand-new opportunity within our growing Event Operations team at Wilmington Events part of Wilmington plc.

This role is ideal for an experienced and highly organised Event Co-ordinator who enjoys managing events from end to end.

If youre confident handling everything from sourcing venues and negotiating rates to liaising with sponsors and speakers and you thrive in a fast-paced environment with overlapping deadlines wed love to hear from you.

Were particularly keen to hear from candidates with experience delivering B2B conferences (experience in awards events is a bonus!). Youll be trusted to lead on key projects while supporting the growth and evolution of our wider event portfolio.

Please note : At Wilmington plc we celebrate individuality and are committed to fostering an inclusive workplace. As a Disability Confident employer we shortlist all applicants who meet the essential role criteria and guarantee an interview for candidates with disabilities who meet these criteria. For reasonable adjustments or to apply under our interview guarantee scheme please use the contact details provided once you have clicked apply !

Job purpose tasks and responsibilities

As our Event Manager you will :

  • Take full ownership of live and virtual event delivery including conferences and awards.
  • Source and negotiate with venues caterers accommodation providers and other suppliers.
  • Manage event logistics from planning to close-down including delegate experience AV floorplans catering health and safety and signage.
  • Act as the first point of contact for sponsors and event speakers ensuring a seamless experience.
  • Own and manage event budgets including POs invoicing and monthly reporting.
  • Mentor and support junior team members and allocate project tasks where required.
  • Deliver excellent customer service pre-event and on the day answering queries and managing expectations.
  • Manage post-event reporting and support with performance reviews and improvements.
  • Contribute to the growth and evolution of the Wilmington Events portfolio.

Whats the Best Thing About This Role

Youll be part of a collaborative team delivering a broad mix of engaging events across Wilmington plc.

Youll gain exposure to a wide variety of markets and stakeholders with the opportunity to lead new event launches and continuously build on an already strong foundation.

Whats the Most Challenging Thing About This Role

Youll be managing multiple events across different brands often with overlapping timelines so youll need to be a strong multi-tasker confident in shifting priorities and keeping cool under pressure.

Essential and desirable capabilities

To be successful in this role you must have :

  • Proven experience managing B2B conferences from end to end.
  • Experience working directly with sponsors speakers and stakeholders.
  • Strong logistical planning skills including venue and supplier management.
  • Excellent communication negotiation and problem-solving skills.
  • Experience managing event budgets and financial processes.
  • The ability to stay calm under pressure multitask and meet deadlines.
  • A strong sense of ownership and pride in delivering high-quality engaging events.
  • To be successful in this role it would be great if you have :

  • Experience working on awards ceremonies.
  • Experience mentoring junior team members or leading on smaller projects.
  • A degree or equivalent professional qualification.
  • We know its not a skill but the successful candidate must have permission to work in the roles location by the start of their employment.

    Before you go....

    About Us

    Wilmington Events is part of Wilmington plc a portfolio of brands delivering essential knowledge and connection through events data and education.

    Our team delivers high-quality innovative awards conferences summits forums and webinars for businesses including the International Compliance Association (ICA) and Axco. Our events connect senior decision-makers and offer invaluable networking and learning opportunities across global markets.

    Find What Youre Looking For

    We are ambitious and inclusive filled with integrity and curiosity. We are Wilmington plc. Are you

    Join us and achieve more within your career with mutual respect support and fair rewards.

    Click on APPLY today!

    The Legal Bit!

    The statements above are intended to describe the general nature and level of work performed by employees assigned to this role. Statements are not intended to be construed as an exhaustive list of all duties responsibilities and skills required for this position.

  • Please note that this role may remain advertised until an offer of employment has been made.
  • LI-Hybrid

    Key Skills

    Abinitio,Apache Tomcat,Ethernet,Hotel Management,Financial Planning & Analysis,AV

    Employment Type : Unclear

    Experience : years

    Vacancy : 1

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