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Commodities Finance Administrator

Commodities Finance Administrator

Richard James RecruitmentLondon, UK
21 days ago
Job type
  • Permanent
Job description

Our client specialises in the sourcing and supply of edible nuts into the confectionary industry and are key suppliers to major names across the sector.

Reporting to the Director, we are seeking a highly organised and proactive Office Administrator to support the smooth and efficient running of daily office operations. The ideal candidate will handle a wide range of administrative and accounting tasks, ensuring that the office functions effectively and professionally.

RESPONSIBILITIES INCLUDE :

  • Contract set up and record management using the commodity trading program ITAS, includes maintenance of client details.
  • Sending contracts to the counter parties and chasing any outstanding unsigned contracts.
  • Processing supplier invoices, expenses and credit notes and investigating any discrepancies.
  • Preparing payment letters / instructions with accompanying loan documents for purchase invoices.
  • Sending payment instructions and loan requests to the bank, followed by processing all relevant bank charges in ITAS.
  • Reconciliation of supplier statements.
  • Reporting on European VAT.
  • FX reconciliation by processing the currency in ITAS.
  • Reception / switchboard duties.
  • Organising samples to be posted / couriered when required by the traders.
  • Provide ad-hoc admin support to the Managing Director and other traders.

As the Administrator becomes more experienced and efficient with the main responsibilities, they may also support the following areas :

  • Setting up payments in the company bank accounts for authorisation.
  • Assisting the logistics department when required such as logging new documents received, updating details on ITAS and scanning them into the shared drive.
  • Assisting the Finance Director with bank reconciliation against the ledgers as and when required.

    • SKILLS AND EXPERIENCE REQUIRED :

  • Brings a solid grounding in administration, ideally with experience in a commodity trading or commercial environment.
  • Excellent Organisational Skills.
  • Attention To Detail.
  • The ability to multitask in a dynamic environment.
  • Excellent communication skills in English.
  • Knowledge of ITAS is an advantage.
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    Finance Administrator • London, UK