Exec PA

The role exists to support the Executive Team in managing daily activities alongside wider-reachingernance, management, andpany responsibilities in line with the trading and strategic objectives.

• Accountable for providing high-quality, professional Executive PA support to the Executive Team and / or Directors (as described). Executive PA must be effective, talented, organised, and proficient in all their duties.
• Support your team by providing cover in their absence or where activities prescribe additional support which could include deputising for Groupernance and Executive Support Leader.
• To provide support to the Executive Team in a senior administrative capacity, cater to and anticipated needs to enable them to spend maximum time on strategic tasks.
• Workload planning : facilitate workload planning to ensure effective use of Officer / Directors’ time.
• Diary Management : organise and arrange schedule of meetings both internally and externally
• Servicing of meetings
• Minute taking : document actions and matters agreed in meetings through accurate dictation. Save all documentation safely and securely, and if applicable, in line with GDPR Policy.
• Travel Management : Book all travel and amodation in line with Travel and Subsistence Policy.
• Emails : coordinate and manage emails on behalf of Officer / Directors’, as delegated. Responding proactively to external requests, responding to key stakeholders and clearing inbox of unessential emails.
• Research : when required, obtain information through research, prepare reports, and collate information to support the collation of presentations, speeches, and reports.
• Admin : deliver general administration duties in line with expected level and scope of role.
• Expenses : process, check andplete credit card returns, expenses and mileage for Officer / Directors in line with the Travel and Subsistence Policy and Financial Regulations.
• Budget Management : manage spend in line with budget allocation and authority limits