Office Assistant (Jamaica Family Care)

Responsibilities

• Answers phones and takes messages.
• Types home-studies.
• Performs typing and clerical needs for the DDS Department.
• Completes research for necessary information needed for the programs.
• Monitors office supplies and equipment and orders supplies as needed.
• Maintains accurate ledgers according to agency regulations on expenses and contributions for the programs.
• Checks all submitted documents and requests for accuracy and requirements prior to submitting to Social Services Administration for approval.
• Communicates to program staff when inaccuracies have been identified and monitors resubmission of such requests.
• Keeps records of all documents processed through the DDS Department.
• Prepares and submits all financial and statistical reports as requested by the Director of DDS.
• Submits program requests for approval to Social Services Administration.
• Attends all meetings relevant to fiscal matters as assigned by the Director of DDS.
• Performs clerical functions for multiple programs, including data entry, filing, and distributing mail.
• Establishes and maintains files and records according to agency and funding source regulations including staff time sheets.
• Gathers employee time sheets weekly, secures department head approval, and remits to payroll.
• Attends meetings, seminars, and job fairs as assigned by the Director of DDS.
• Monitors and follows up on maintenance work orders related to the DDS office.
• The essential functions for the job include, but are not limited to, the duties in the job description.
• Awareness of and sensitivity to cultural and socioeconomic characteristics of persons and populations served.

Qualifications

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