Facilities Assistant.

Facilities Assistant

Job Title :  Facilities Assistant

Department :  Corporate Services and Real Estate, London

Location :  32 Duke Street, London

Hours :  08 : 00 AM - 5 : 00 PM (flexibility required for out-of-hours supervision)

Job Summary :

The Facilities Assistant will support the London office, handling mail, service calls, furniture needs, conference room setups, and general office maintenance. Flexibility for out-of-hours work, including weekends, is required. This role requires a proactive individual with strong organizational skills and the ability to handle a dynamic work environment.

Principle Responsibilities :

• Mail Handling :  Sort incoming mail, dispatch outgoing mail by midday, process certified / return receipt packages and deliver to post office.
• Package Management :  Log, track, and deliver priority packages, coordinate pickups and deliveries.
• Service Calls :  Respond to employee service calls / emails, and coordinate with building engineers on service requests.
• Furniture and Setup :  Review and reconstruct furniture, set up conference rooms, and handle manual tasks.
• Maintenance :  Identify and address cleaning deficiencies, maintain office appearance, and ensure well-stocked supplies.
• Employee Office Needs : Day to day tasks such as desk repairs, daily moves, changing printer toners.
• Ad Hoc Tasks :  Provide holiday cover for the Office Management / Facilities team as required.

Qualifications / Skills :