School Administration Manager

Admin Manager needed at an SEN School in Truro.

This full-time, temporary-permanent role is contingent upon application and successful interview.

Salary : £30,964 FTE per annum / pro-rata based on hours / working weeks. Additional requirements include 12 on-call days during school holidays.

Hours : Variable hours initially for 37 hrs / week, 39 weeks / year (term time plus CPD days), plus 12 days in holidays (total 47.78 paid weeks / year). Working hours are 8 : 15 - 4 : 15 Monday to Thursday and 8 : 15 - 3 : 45 Friday.

Roles and Responsibilities :

• Support the Headteacher with professional administrative duties and oversee the admin team.
• Maintain up-to-date staff and pupil records, including attendance, contacts, and medical needs.
• Manage HR administration such as recruitment, staff absence, and personnel records, following trust processes.
• Handle safeguarding administration and monitor the Single Central Record (SCR).
• Ensure administrative processes comply with GDPR, are accurate, and secure.
• Update Arbor and other school records, ensuring data protection compliance and system backups.
• First point of contact for HR queries, including completing staffing forms and liaising with the trust.
• Maintain confidentiality of staff files and records, adhering to data retention policies.
• Process DBS checks, pre-employment checks, and Letters of Assurance.
• Assist with recruitment, induction, and leavers processes.
• Manage pupil records related to admissions and departures, ensuring confidentiality.
• Maintain electronic and manual records, including census returns and reports for authorities.
• Coordinate home / school transport with the Local Authority and liaise with providers and parents.
• Provide secretarial support to the Headteacher and SLT, including diary management, correspondence, and minute-taking.
• Support school events, staff briefings, and leadership meetings.
• Oversee reception and office staff, providing line management.
• Ensure compliance with national and school policies.
• Manage electronic communications, school calendar, and financial processes including purchasing and invoicing.
• Attend budget meetings as invited, process expense claims, and liaise with suppliers and external agencies.
• Book supply staff, manage staff absence, and coordinate work placements and volunteers.
• Participate in school fire drills and emergency procedures.
• Support media relations and Ofsted inspections.
• Prioritize pupils' needs, support team members, and adhere to trust values and policies.
• Engage in self-development and undertake other duties as required.

J-18808-Ljbffr