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Transaction Team Member (1 year, Fixed Term Contract)

Transaction Team Member (1 year, Fixed Term Contract)

Illinois Tool WorksGlenrothes, Scotland, United Kingdom
21 days ago
Job type
  • Temporary
Job description

Job Description : Responsibilities

To be shared amongst the transactional team

Accounts Receivable

  • Relationship management of both internal and external stakeholders to ensure invoice queries are dealt with promptly.
  • Responding to queries from customers and chasing outstanding payment
  • Monitor regular payment of machine accounts – prepare monthly schedule
  • Prepare new account applications for approval by Transactional Finance Manager
  • Review ongoing credit limits – suggest changes where required
  • Issue monthly statements and weekly payment reminder notices

Accounts Payable

  • Registering invoices daily, matching to purchase order and seeking stakeholder approval.
  • Management of all supplier portals to ensure accurate cost capture.
  • Statement reconciliation in line with departmental timetable.
  • Processing BACS and manual payments when required (multi currency).
  • Data maintenance of supplier accounts including the setting up of new supplier accounts.
  • Identify and log queries, liaise with suppliers and internal staff to resolve effectively
  • Complete monthly statement reconciliations for the 80 suppliers
  • Follow ITW intercompany process to ensure all invoices processed and paid on time.
  • Review old balances on AP or GRNI for correctness
  • Complete inter co reconciliation and prepare monthly netting schedule

    • Cashbook

  • Checking and verifying bank transactions
  • Daily posting of receipts & payments in line with departmental requirements.
  • Prepare weekly and Month end bank reconciliation.

    • General / Other

  • Ensuring there is a clear record of financial transactions (income and expenditure) in accordance with organisational and tax authority requirements
  • Preparing ledger balances, control accounts and statements, reconciling all the figures
  • Identifying and correcting or referring any errors or accounting discrepancies
  • Preparing reports at each month end
  • Providing cost and revenue information in the required formats to the relevant people
  • Delivering reliable administrative accounting support and customer service
  • Perform duties in line with audit requirements.
  • Outlook Mailbox maintenance.
  • Complete any other ad hoc transactional tasks as required.
  • Help support implementation of new ERP system

    • Job Requirements :

    Experience / Skills / Attributes

  • Accounts payable / receivable experience.
  • Great interpersonal and communications skills.
  • Self-disciplined.
  • Good team working skills.
  • The ability to work to tight deadlines and be able to work under pressure.
  • Good Excel Skills required.
  • Attention to detail / accuracy.
  • Forward thinking with a focus on continuous improvement.
  • Team player with the ability to act autonomously.

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    Team Year Fixed Term • Glenrothes, Scotland, United Kingdom