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Payroll Administrator

Spectrum Service Solutions LtdPaisley, Scotland, United Kingdom

19 days ago

Job type

Part-time

Permanent

Job description

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Join Our Award-Winning Team as a Payroll Administrator!

Are you looking to join a thriving, family-run business that’s been setting the standard in Cleaning & Facilities Management since 2003? Thanks to continued growth and new contract wins, Spectrum Service Solutions is on the lookout for a motivated and detail-orientated Payroll Administrator to join our People Team.

This is a fantastic opportunity for someone who wants to contribute to a values-led company where people truly matter.

About the Role :

As a Payroll Administrator, you’ll play a key role in representing Spectrum’s People Team, delivering accurate, efficient payroll services and contributing to the growth of our award-winning Commercial Cleaning & Facilities Management Business.

Based at our Head Office in Paisley, you’ll help deliver the high standards of service we’re known for — embracing creative thinking, attention to detail, and a values-driven approach in everything you do.

What You’ll Be Doing :

Categorise and action emails within the centralised mailboxes.
Record all information in our Time & Attendance system including rotas, shift changes, logging, absences etc., as well as processing any user errors to ensure accurate pay data.
Support with onboarding and offboarding processes, ensuring all documents and systems are up to date.
Carry out right to work checks and support compliance with employee record-keeping.
Calculate accrued holiday entitlement and track employee uniform issue to ensure accurate records.
Work collaboratively with HR and Operations to track and monitor all employee absence, maintain regular communication and prepare reports for management.
Provide support to the wider Payroll function, dealing with employee queries in a timely and professional manner.
Complete audits, track inactive employees, log contract changes, maintain accurate TUPE data.
Ensure PVG / Disclosures are up to date where required.
Maintain and update our systems with accurate employee data ensuring GDPR compliance.
Support the wider People Team with ad hoc tasks and reporting including projects and change initiatives.
Schedule : Monday to Friday 09 : 30 – 14 : 30 (open to discussing alternative hours)
Contract : Permanent contract of employment, 25 hours per week
Pay : £28,350 per annum pro rata, paid monthly in arrears
Holiday Entitlement : 28 days inclusive of bank holidays to take at your leisure
Location : Modern offices based in Paisley, PA3 near Glasgow Airport with multiple transport links available
Holiday Bonus Scheme – Get an extra day off or two to relax
Career Growth Opportunities – We support your development and growth within the company
Cycle to Work Scheme – A great option for those without access to a car
Exciting Company Events – Opportunities to join fun events throughout the year!
Employee Assistance Programme – Access a wide range of benefits!
Parking – Free on-site parking at our Head Office.

Who We’re Looking For :

At least 1 years’ experience in a similar role– essential

Industry knowledge – preferred

Payroll software experience – essential

Someone who embodies our core values :

Be Creative : You approach challenges with innovative thinking and flexibility

Be Proud : You take pride in your work and hold yourself accountable to high standards

Grow Together : You enjoy collaborating with others and helping the team succeed

Care about the Detail : A keen eye for detail and ability to handle confidential information

About Us :

Spectrum Service Solutions is a trusted leader in Cleaning & Facilities Management, covering the Central Belt of Scotland, with a strong presence in Glasgow, Edinburgh, and Ayrshire. Our core business is daily cleaning services, but we also offer a wide range of facilities management solutions to our clients. We pride ourselves on upholding our heritage by delivering exceptional service, maintaining quality standards, and collaborating with our team to drive success.

Seniority level

Entry level

Employment type

Part-time

Job function

Human Resources

Industries

Facilities Services

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Payroll Administrator • Paisley, Scotland, United Kingdom