Store Design Project Manager | London | Full-time, FTC (12 months)

For over 35 years, Aesop has carefully cultivated an inspiring and inclusive environment in which our employees are supported and encouraged to thrive. As a global retail organisation, we offer professional development and advancement opportunities to complement career goals and aspirations.

Our approach to skin care involves meticulous attention to detail, using only the most efficacious ingredients to create formulations which stir the self and senses. The same meticulous approach is taken during our recruitment process, seeking out considered and inspired individuals with a wealth of perspectives who bring out the best in themselves and others.

We aim to strike the right balance between people, planet and profit, actively reducing our footprint on the planet that generously sustains us. So far, this journey has led us to become a certified B Corp.

ROLE PURPOSE

The position will support the Senior Project Manager through the project management of new doors in European region.

This role will be based in London with an immediate start for a FTC (12 months).

MAIN RESPONSIBILITIES

Project Management

Project manage creative solutions for street and shopping mall retail stores and also department stores

Project manage creative solutions for specialised projects including office spaces, temporary stores and projects in collaboration with other departments

Demonstrate exceptional multi-tasking skills, in order to bring multiple creative solutions to fruition and within expected timeframes

Manage the expectations of key stakeholders for each project – including design and commercial expectations.

Lead project management of stores and special projects that are assigned to an In-House or external Architect

Survey prospective locations, providing architectural and construction feedback to Aesop HO and also external Architects when needed

Participate in site handover along with Retail Propertty Manager and conduct an historical research on the building

Monitor budgets and construction schedules carefully using appropriate tools to acheive the objectives

Drafting, review and approving of design & construction contracts

Organise permitting, engineering and all other external services required for building and occupancy permits

Conduct internal review (postopening) on projects outlining successes and areas of development with regards to all aspects of the project – sharing this with the wider team

Liaise with all external consultants and contractors involved on a project – e.g. Lighting consultants, engineers, building surveyors, etc

Prepare all appropriate contracts (design, construction, consultants, engineers..)

Procure Aesop supplied fixtures and fittings relative to each project

Be responsible for the budget and timing of the projects designed by our In-House Architect or External Architect, make a precise schedule to ensure deliverables and key steps of the projects are carefully respected

Quantity surveyor skills, be capable to forecast what financial resources will be needed to complete a project and issue a clear budget recap

Value engineering skills, understand the specificities of the project, be able to negotiate the quotes down by sourcing alternative materials, simpler solutions...

Source samples and demonstrate an appetite for innovation, research, trial...

Construction Management

Attend site handover meetings, to ensure that conditions are as per signed Aesop lease agreement

Tender out assigned projects to builders and negotiate through the pricing process

Review shop drawings and ensure these are as per documentation approved by Aesop

Conduct factory and local site visits to monitor ongoing quality and report progress back to HO.

Accept completed store from external construction team and complete detailed build defects list

Lead rectification process of all build defects, ensuring these are completed in a timely manner

Store Maintenance & Small Works

Design and document thoughtful and practical small-scope solutions in response to retail and maintenance needs

Reporting & Communication

Monitor total CAPEX spend for projects with weekly reporting back

Monitor timings of projects, ensuring these are running to schedule – reporting back

Communicating and project progress and outcomes

Manage internal stakeholder expectations with regards to assigned projects

Maintain interest and knowledge in the skin care, product and retail industries

Capacity

Seek partnership and long lasting relationship with local General Contractors to develop Aesop’s network of contractors

Frequent travel expected throughout Europe, UAE and Russia

Be autonomous, proactive, efficient. Drive for excellence and strong capacity to work under tight deadlines and pressure

What’s on offer-

We takeaholisticapproachto employment, promoting professional development, career growth, employee wellbeing initiatives and encouraging deep connections with the local community through the Aesop Foundation, volunteering, and matched giving programs.

Employee benefits include –

Flexible, hybrid working pattern

Generous product discount allowance and bi-annual complimentary product allocation

Paid volunteering allowance for all employees

Bonus opportunity based on personal, and business, performance

Suite of options to aid development, including complimentary access to LinkedIn Learning, in-house Product and Core skills training and study support opportunities

Access to employee assistance programmes, complimentary subscription to Headspace mindfulness app and summer hours options.

The opportunity to work in a dynamic and stimulating environment alongside a talented team.

An inclusive B-corp with vegan and cruelty-free certified products.

Aesop proactively seeks out curious, creative, passionate individuals who think laterally and are capable of delivering work of the highest standard. We place great importance on employee retention and development.

If this sounds like something you may be interested in, please do apply now.

Aesop is committed to attracting, developing and retaining the very best people by offering a creative and inclusive workplace where talent is truly recognised and rewarded. We are committed to promoting inclusion for all with the belief that diversity, inclusion and belonging plays an important role in the success of our organisation. We actively encourage everyone to consider becoming a part of our journey.

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