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Executive Assistant

Executive Assistant

Suffolk County CouncilIpswich, England, UK
30+ days ago
Job type
  • Full-time
  • Part-time
  • Permanent
Job description

Description

  • Suffolk County Council Endeavour House Ipswich Suffolk IP1 2BX - Hybrid
  • 33366 - 39513 per annum (pro rata for part time)
  • 37 hours per week - Flexible working options available
  • Permanent

Suffolk County Council is different. Were a modern flexible and forward-thinking organisation thats constantly evolving to meet the changing needs of our communities. As an Executive Personal Assistant with us youll enjoy a dynamic work environment where your ideas are valued your potential is nurtured and your work makes a tangible difference. Ready to reimagine what your career could be

This is a unique exciting opportunity to be at the heart of Children and Young Peoples service supporting the Director of Children Services to deliver change at pace to ensure that all children and young people in Suffolk live their best lives.

Your role and responsibilities

Day to day tasks will include :

  • maintaining realistic efficient and manageable electronic diaries for the Director of Children Services and Cabinet Members as required.
  • effectively managing the coordination of meetings including developing agendas minute taking action logs and overall governance through DCS chaired meetings
  • proactively deal with a range of complex enquiries on behalf of the DCS and Cabinet member redirecting activity to meet customer expectation
  • managing the DCS mailbox to ensure emails are actioned and tracked
  • Work alongside the Executive Assistant Hub to provide a seamless systematic support to the DCS Office linking in with the Personal Assistant Hub to share information and actions to provide a high-quality service of leadership support.

    • You will need :

  • Exceptional organisational skills to ensure that competing demands are managed and planned in advance to provide a proactive service
  • Outstanding planning skills to approach horizon scanning of future tasks and enabling balance to support reactive short notice tasks.
  • Confident ability to work on own initiative to plan prioritise and manage conflicting deadlines and priorities with minimal supervision in a pressurised environment
  • ability to understand recognise monitor and escalate risks at corporate programme or project level
  • excellent working knowledge of Microsoft packages e.g. Word Excel PowerPoint Outlook etc
  • to collaborate well with others and be flexible in your approach to meet the demands of the post and team.

    • You can view a full list of requirements in the Job and Person Profile (docx) .If you believe you can succeed in this role apply. Even if you dont meet all requirements still apply. We would appreciate the opportunity to consider your application.

    The team

    This role is central to the Executive Assistant Hub which forms part of the wider County CYP Business Support Services working as a cog alongside the Personal Assistant Hub Business Support Coordinators and Information Governance Team. The team provide the backbone of support for CYP Leadership and compliance to corporate standards.

    Empowering Everyone

    Were big believers in potential possibility and the power of different ideas. Were always searching for ways to encourage respect and enable everyone to be the best they can be. We want to represent the diverse communities we serve. We welcome applications from all individuals especially those from groups that are currently underrepresented in the organisation as shown in our Workforce Equality Report .

    For more information

    Please contact Wendy Allen (she / her) for a casual conversation. You can reach her by calling 0 or emailing

    How to apply

    Step 1 - Read the Job and Person Profile (JPP) (docx) .

    Step 2 - Click Apply Now to start your online application.

    Step 3 - Upload a supporting statement answering the following questions below (no more than 400 words per question). You should use the Supporting Statement template .

  • Could you please provide a detailed overview of the skills and competencies that position you as a strong candidate for the Executive Assistant role
  • We would greatly value your insights on your methods for prioritising tasks and managing overlapping deadlines. What strategies do you implement Additionally could you share an example of a challenging situation you faced and the effective measures you took to resolve it
  • Please outline your approach to collaborating with a team to establish processes that ensure a systematic methodology enabling consistent support delivery during periods of absence heightened workload and competing deadlines

    • Please note : Without a supporting statement your interest will not be progressed. Any supporting documents must be in either PDF or MS Word format. If you would like an adjustment to this process due to a disability please contact us at 0 or .

    We value authentic applications that showcase your genuine skills and experiences. Applications suspected of being generated by AI may be rejected. We ask you to present your own work and ideas throughout the application process.

    Closing date : 11.30pm 1 June 2025

    This authority is committed to safeguarding and promoting the welfare of children young people and vulnerable adults and expects all staff and volunteers to share this commitment. DBS (Disclosure and Barring Service) checks or police vetting will be required for relevant posts. #LI-Hybrid

    Key Skills

    Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite

    Employment Type : Full-Time

    Experience : years

    Vacancy : 1

    Yearly Salary Salary : 33366 - 39513

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    Executive Assistant • Ipswich, England, UK